Price and Payment Schedule

2023 ZBASE High Adventure Trek Payment Dates

Per Person Cost (youth & adult)

  • $625- Early Bird (If paid before April 1, 2023)
  • $650-Regular Fees (If paid by May 1, 2023)
  • $675- Late Fees (If paid after May 2, 2023)

Payment Schedule

  • $300 Deposit (non-refundable)- Due at the time of reservation
  • $300 Per person -Due by March 15, 2023
  • $325 Per person (or remaining balance)- Due by May 1, 2023
  • May 1, 2023.
    • Final ZBASE Crew count due.
    • Final names and ages of each ZBASE Crew member due.

Refund Policy

Crews must make their final payments for their trek on or before May 1st, 2023. No refunds of overpayment or cancellations will be made after May 1st, 2023. The only exceptions are emergencies where units may be asked to provide documentation.

Participants will receive the early bird discounted price of $625 per scout if paid in full on or before April 1st, 2023.

Additional crew members added after the May 1st, 2023, deadline or participants not paid in full by May 1st will pay a $25 late fee per participant. The crew paid fees are only transferable within the same crew.

No refunds of overpayment or cancellations will be made after May 1st, 2023.

Please note that we hire our staff and make equipment purchases based on the number of participants you have reserved with us. As we purchase equipment, supply food, and hire our staff those funds are no longer available for refunds.  Refunds will not be available for vacations, sports, band, events, summer school, school events, or changing one’s mind.

Refund requests will be considered on a case-by-case basis and must be submitted in writing. The request explaining the extenuating circumstances must be sent within 14 days of the scheduled reservation date. Any request concerning a medical illness must be accompanied by a doctor’s statement. If approved the money will be refunded to the entity paying the original fee within 30 calendar days of the approval. Requests must be sent to the council office at Indian Nations Council, 4295 S Garnett Road, Tulsa, OK 74146.

Refund policy

ZBASE will be investing time, resources and hiring staff to prepare the programs for your use based on the reported participants.  If a refund is requested, it should be reserved for emergency situations.  All refunds must be in written form and emailed to zbase@okscouts.org for them to be considered.  If possible, attach receipts and explain, in detail, the request. No refund will be given if someone: 1) is sent home for disciplinary actions, 2) sent home for inattention to safe scouting standards (including not adhering to staff instructions)  3) chooses to leave a program before the scheduled end time 4) family vacations 5) sports, band, summer school, school events, or other events or 6) changing one’s mind.

 

Crews must make their final payments for ZBASE by May 1st, 2022. No refunds of overpayment or cancellations will be made after the final payment is due. Please note we hire our staff and make equipment purchases based on the number of participants that you have reserved with us. As we purchase equipment, supplies food and hire our staff those funds are no long available for refunds.

 

Refund requests will be considered on a case by case basis and must be submitted in writing. The request explaining the extenuating circumstances must be sent within 14 days of the scheduled reservation date. Any request concerning a medical illness must accompanied by a doctor’s statement. If approved the money will be refunded to the entity paying the original fee within 30 calendar days of the approval. Requests must be sent to the council office at Indian Nations Council, 4295 S Garnett Road, Tulsa, OK 74146 ATTN: ZBASE

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